Minutes March 2020
ASHFORD-IN-THE-WATER PARISH COUNCIL
Clerk: Mrs A J Fox
Derwent Cottage, Calver Bridge, Calver, Hope Valley S32 3XA
Telephone: 01433 631689
MINUTES OF THE PARISH COUNCIL MEETING
HELD ON THURSDAY 12th MARCH 2020 IN ASHFORD INSTITUTE
Present: Cllr D Windle, Cllr R Akeroyd, Cllr V Sidery, Cllr R Spinks, Cllr T Williams,
Mrs A Fox, (Clerk)
25.20 Apologies for Absence: Cllr C Harrison, Cllr B Taft, Cllr J Twigg
26.20 Declaration of Members’ Interests: None
27.20 To receive and approve requests for dispensations from members on matters in which they have a Disclosable Pecuniary Interest: None
28.20 Public Participation: None
29.20 Minutes of the Parish Council Meeting held 13th February 2020: The minutes were proposed by Cllr Williams as a true record, seconded by Cllr Spinks and signed by the Chairman.
30.20 Confidentiality: None
31.20 Items reported by the Clerk:
92.17 1) Public Conveniences: An invoice for £1,740.71 had been received from Water Plus for water services from December 2018 to present. It was agreed that this would be paid.
32.19 2) Roundabout in Hall Orchard: Ross Nelson had submitted a quotation for £150.00. This was accepted and the Clerk was requested to ask Mr Nelson to proceed.
32.19 4) Dog signs in Hall Orchard, Sign on Hall Orchard Gate and other signs: Ongoing.
16.20 3) Replacement Street Lights: It was reported that some lights have been replaced and the remainder should be replaced within 3 months.
16.20 2) Culvert at Highfields: It was agreed that appropriate management of this culvert is vital for the protection of the village from flooding. The Clerk was requested to thank Cllr Wakeman for his recent significant help and support at Highfields during the recent incident, and also to ask Cllrs Wakeman and Twigg to arrange a meeting with an appropriate representative from DCC to discuss a future plan.
04.20 d) White Lining Inspection: Cllr Twigg arranging.
121.19 1) Adoption of Telephone Kiosk: The telephone kiosk now belongs to the parish council. Suggestions for use of the kiosk will be discussed at the next meeting.
20.20 1) Flood Resilience Policy: This will be linked with the meeting to be arranged with DCC mentioned in item 16.20 2) below. Correspondence was read to the meeting from Dr Griffiths of The Mill House. The Chairman agreed to draft a response and Dr Griffiths will be invited to attend the start of a future meeting.
20.20 2) Cemetery Rules and Regulations: The Clerk had drafted an article for the parish magazine regarding planting on graves. This was approved.
20.20 3) Damaged Picnic Table in Hall Orchard: Mr Barrie Marsden is undertaking this repair.
20.20 4) Watts Green, Fence and Gate on River Bank: Mr Phil Riley had been instructed to proceed at the quoted a price of £180.00 consisting of £60 for materials and £120 for labour.
20.20 5) Blocked Drain, Fennel Street: Cllr Wakeman taking action regarding this.
31.20 1) Renewal of Insurance Policy: The present insurance policy is due to expire end May 2020. The Clerk was requested to obtain quotations for further discussion.
31.20 2) Audit of 2019/20 parish council accounts: It was agreed that Mr John Foster of Allen West & Foster would be asked to audit the parish council accounts, as in previous years.
312.0 3) Request for headstone with kerb set in cemetery: Kerbs are not permitted. The Clerk was requested to establish the location of the grave.
32.20 Items raised by Members:
32.20 1) Speed limits in Ashford: To be discussed again at next meeting when Cllr Harrison present.
32.20 2) Road Sweep: To be discussed again at next meeting when Cllr Harrison present.
32.20 3) Ditch – Highfields: Requires cleaning.
32.30 4) Parish Council notice board: The Chairman agreed to ask Mr Barrie Marsden to repair this.
33.20 Planning Matters:
1) Application: NP/DDD/0619/0658, ASHFORD HALL, repairs, alterations and renewal of services: The parish council has no objection to this application.
2) Decision: NP/DDD/1219/73 – Ashford Hall: Granted subject to conditions.
34.20 Financial Matters
Bank Balances Noted:
1) Business Reserve Account: £14,844.36
Current Account: £250.00
2) to approve payments of accounts:
- a) Cleaning conveniences £330.00
- b) Water Plus (water supply for conveniences) £1,740.71
- c) AWMI (hire of room for March & April meetings £29.00
- d) Clerk’s salary for 3 month period £780.00
- e) Clerk’s expenses for 3 month period £155.46
- f) HMRC (tax on Clerk’s salary) £195.00
3) to acknowledge receipt of payments:
- a) AWMI (Christmas tree) £85.00
- b) Ashford PO re conveniences £587.00
35.20 1) Copy letter from Ashford resident to DCC re flooding: See item 16.20 2) above where it was agreed that a meeting would be arranged with a representative from DCC.
36.20 Date of Next Meeting: The April meeting would normally follow the Annual Parish Meeting of the Parish Council (to which members of the public are invited) and this had been arranged for Thursday 16th April in the War Memorial Institute (large room). However, due to Covid-19, it is unclear whether this meeting can take place. Further information will follow.