Minutes June 2018

ASHFORD-IN-THE-WATER PARISH COUNCIL Clerk: Mrs A J FoxDerwent Cottage, Calver Bridge, Calver, Hope Valley S32 3XATelephone: 01433 631689Email: angelafox@btinternet.com MINUTES OF THE PARISH COUNCIL MEETINGHELD ON THURSDAY 21st JUNE 2018 IN ASHFORD SCHOOL Present:          Cllr D Windle, Cllr R Akeroyd, Cllr V Sidery, Cllr R Spinks,Cllr T Williams, Cllr H Froggatt, Cllr J Twigg, Mrs A Fox (Clerk)  63.18               Apologies for Absence: Cllr R McGoverne, Cllr B Taft, Cllr A Hill,Cllr P Tillbrook, 64.18               Declaration of Members’ Interests: None 65.18               To receive and approve requests for dispensations from members on matters in which they have a Disclosable Pecuniary Interest: None 66.18               Public Participation: Cllr Twigg was welcomed to the meeting and agreed to enquire about the following items on the parish council’s behalf: 

1. a) Hedge on A6 requires cutting back
2. b) Village Sweep: Cllr Twigg was informed that the village has still not been swept, despite a request that this be done prior to the well dressing.

 67.18               Minutes of the Annual Meeting of the Parish council held 17^th May 2018: The minutes were proposed by Cllr Spinks as a true record, seconded by Cllr Williams and signed by the Chairman. 68.18               Confidentiality: None 69.18               Items reported by the Clerk: 92.17 1)           Public Conveniences:  

1. a) Covenant: The Solicitor is looking into this.
2. b) PHS Contract for sanitary and nappy bins: A quotation had been obtained, but it was decided to discuss this at the next meeting when Cllr Taft would be present.

 101.17 1)         Website: A notice was agreed and finalised and will be placed on the parish notice boards advertising for a candidate to keep the website updated. 93.17 2)           Repairs to Car Park Boundary Wall (Hall Orchard): Address details of the owner of the property concerned are still awaited from Cllr McGoverne so that a request can be made for the wall to be repaired.   105.17 1)         Sports Equipment for Hall Orchard: Ongoing 141.17 2)         Commemoration of Armistice Day 2018: Cllr Sidery reported that the next meeting would be held on 25^th September and showed the parish council an example of one of the plastic poppies, which was much admired. 20.18 1)           No 4 Court Lane: An email had been received from the PDNPA stating that they had written to the owners to ask them to explain why the planning permission had not been complied with, and a response is awaited. 31.18 1)           Audit of 2017/18 Accounts: The Clerk confirmed that the Certificate of Exemption had been completed and sent to the external auditor, in accordance with their instructions. 44.18 b)           Grit Bin at Hillmorton: To be re-filled before the winter – Cllr Taft to arrange. 57.18 1)           Band Concert by Matlock Band – 3^rd June: Matlock Band had provided a concert on 3^rd June and it was agreed that they would be booked again for next year – date to be supplied. 57.18 2)           Parish Council Insurance Renewal: BHIB had confirmed by email that the bus shelters would fall under street furniture, but they had requested details of the sum insured for the village pump shelters and toilet block so that a quotation can be supplied.  The parish council agreed a sum of £200,000.  The Clerk was requested to obtain a quotation based on this figure. 58.18 2)           Footpaths: Confirmation had been received from DCC that the Minor Maintenance Scheme would continue for 2018-19 and the allocation will be £430.00. 70.18               Items reported by Members:  70.19 1)           State of the Utility Area in the Cemetery: A quotation is awaited from Phil Riley for undertaking this work. 71.18               Planning Matters: 1) Applications NP/DDD/0518/0396 & NP/DDD/0518/0425 – Greenfields Farm:  The parish council has no objection to these applications. 72.18               Financial Matters Bank Balances Noted: 1)         Business Reserve Account:                                                           £30,864.35Current Account:                                                                               £250.00            2)  to approve payments of accounts: 

350. Jayne Taft (to be advised)            £350.00
351. Chemodex (2 invoices)            £161.28
352. Community Heartbeat Trust £38.00
353. P Riley Groundcare (grass cutting)         £1,406.25
354. P Riley Groundcare (Additional work)         £1,205.00
355. f) Calver Sough Nurseries £80.00
356. g) Matlock Band            £280.00
357. h) Allen, West & Foster (payroll & pension scheme)            £372.00
358. i) Clerk’s Salary for 3 month period            £750.10
359. j) Clerk’s Expenses for 3 month period            £193.79
360. k) HMRC (tax on Clerk’s salary)            £187.40
361. l) Chairman’s Allowance            £750.00
362. m) Pigeon Tech (renewal of domain registration) £57.60

 3)   to acknowledge receipt of payments:  

283. a) Bull’s Head re conveniences £283.00
284. b) VAT Reimbursement £626.88
285. c) Interment of the late Mr Alexander Bendefy £200.00
286. d) Interment of the late Mr Graham Wilde £125.00
287. e) Allotment Rental – Mr R Davison   £10.00
288. f) Memorials approved:
289. a) The late Mr Peter Shaw £50.00
290. b) Kitson Family Memorial £60.00

10. g) The Chairman informed the meeting that Mrs Blackwell had returned the cheque for £10.00 offered as a token of thanks for providing the electricity for the Christmas tree as she had kindly offered to provide this service to the village.

 73.18            Correspondence: 73.18 1)           Email from Mr Peter Christian re Sheepwash Bridge: The Clerk was requested to inform Mr Christian that the parish council would be attending to the clearing of debris. 74.18               Date of Next Meeting: The next parish council meeting will be held on Thursday 26^th July 2018 at 7.30 pm in Ashford School.