Minutes May 2016

ASHFORD-IN-THE-WATER PARISH COUNCIL Clerk: Mrs A J FoxDerwent Cottage, Calver Bridge, Calver, Hope Valley S32 3XATelephone: 01433 631689Email: angelafox@btinternet.com MINUTES OF THE ANNUAL MEETING OF THE PARISH COUNCIL HELD ON THURSDAY 26^TH MAY 2016 IN ASHFORD SCHOOL Present:          Cllr D Windle, Cllr B Taft, Cllr V Sidery, Cllr R Spinks, Cllr T Williams,Cllr H Froggatt, Cllr A Hill, Cllr J Twigg, Cllr P Tilbrook, Mrs A Fox (Clerk) 46.16               Election of Chairman: Cllr David Windle was proposed by Cllr Williams, seconded by Cllr Spinks and unanimously elected as Chairman. 47.16               Election of Vice Chairman: Cllr Ben Taft was proposed by Cllr Spinks, seconded by Cllr Sidery and unanimously elected as Vice Chairman. 48.16               Apologies for Absence: Cllr R Akeroyd 49.16               Declaration of Members’ Interests: None 50.16               To receive and approve requests for dispensations from members on matters in which they have a Disclosable Pecuniary Interest: None 51.16               Public Participation: Cllr Twigg read out her report on her activities over the previous year.  Cllr Froggatt reported that there is an application form on the DDDC website for the Local Project Fund, should the parish council require funding for any special projects. 52.16               Minutes of Parish Council Meeting held 14^th April 2016: The minutes were proposed by Cllr Spinks as a true record, seconded by Cllr Sidery and signed by the Chairman. 53.16               Confidentiality: None 54.16               Items reported by the Clerk: 32.15 9)           Parish Council Website: The Clerk reported that an application has been made for a .gov.uk domain and a response is awaited.  Training will also be required. 110.14 2)         Damaged Antique Lamp Post: Ongoing. 32.15 6)           Inspection of Roundabout by Enviroplay: Enviroplay had requested the year of installation in order to be able to source the appropriate replacement part.  The Chairman agreed to check this and inform the Clerk. 114.15 6)         Seating in Hall Orchard: The Chairman reported that he and Mr Dinley had agreed on the seat design and location and Mr Dinley will proceed with purchase.  Regarding the 2 existing memorial seats requiring repair, it had not been possible to locate the relatives and Cllr Williams volunteered to carry out the necessary repairs. 135.15 11)       Flood Committee Meeting: The Chairman reported that he is in the process of re-arranging this meeting. 19.16 1)           Damage to Playing Field: Repaired 29.16 1)           Audit of 2015/16 Accounts: The accounts were scrutinized and approved by the parish council and signed off accordingly.  These will be submitted to the external auditor, Grant Thornton, by the due date of 10^th June 2016. 42.16 4)           Band Concert: The band concert will take place on Sunday 5^th June and will be performed by Matlock Band. 54.16 1)           Renewal of Insurance Policy: Two quotations had been received: one from the existing parish council insurer (Zurich) for £1,086.92 (which is their best offer) and one from AON for £560.76.  Cllr Taft felt he may be able to obtain a more favourable quotation and agreed to investigate this, but urgency was required for this as the current policy expires on 31^st May. 54.16 2)           Demolition of Memorial Tree: The Chairman reported that a memorial tree had been chopped down, although it is not clear who is responsible for this.  The relatives had contacted the parish council to express their grief and Cllr Windle reported that he had spoken with the family. 54.16 3)           Cultivation Licence Application: Barnfield House – The parish council had responded with no objection in principle, but subject to conditions. 55.16               Items reported by Members: 30.16 3)           Parking – Hill Cross: Cllr Williams agreed to take photographs and forward these to Cllr Twigg, who had reported that she would arrange a site visit. 55.16 1)           Planting of ornamental flower bed near Old School: It was unanimously agreed that plants could be purchased for this flower bed. 55.16 2)           Blocked Drains: The Clerk was requested to contact DCC with regard to the blocked drain on Church Street. 55.16 3)           Defibrillators: The Chairman reported that Dr Jan Mundy will be compiling an article for the parish magazine. 56.16               Planning Matters:  1) Application: Willow Cottage, Longstone Lane: The parish council has no objection to this application. 2) Decision Notices 

1. a) Planning permission, NP/DDD/0316/0250, Woodland View, granted
2. b) Listed building consent, NP/DDD/0316/0202, South Lodge,Thornbridge, granted
3. c) Planning permission, NP/DDD/0316/0201, South Lodge,Thornbridge, granted

 3) Funding of Replacement Window at the War Memorial Institute: It was agreed that the parish council would consider offering assistance.  Cllr Sidery agreed to ask the War Memorial Institute Committee to write to the parish council accordingly. 57.16               Financial Matters 1)                  Bank Balances Noted:Business Reserve Account:                                                           £27,741.91Current Account:                                                                               £250.00 2)                  To approve payments: 

420. a) Jayne Taft £420.00
421. b) Chemodex                                                                £88.20
422. c) West & Foster (payroll services) £126.00
423. d) Insurance renewal (to be confirmed)

 3)                  To acknowledge receipt of payments: 

621. a) Bull’s Head (income from honesty box) £621.00
622. b) DDDC – Precept £11,766.00
623. c) DDDC – Footpath reimbursement £430.00

 58.16               Date of Next Meeting: The next parish council meeting will be held on Thursday 23^rd June 2016 at 7.30 pm in Ashford Old School Rooms.